Institute of Counselling & Psychotherapy Studies (ICPS)
T/a State of Mind Counselling, Psychotherapy and Education

Last updated: 5th May 2025

1. Introduction

1.1 These Terms & Conditions (“Terms”) govern your use of the services, courses, and website of the Institute of Counselling & Psychotherapy Studies (ICPS), trading as State of Mind Counselling, Psychotherapy and Education (“we”, “us”, “our”).
1.2 By enrolling in a course, using our services, or accessing our website, you agree to be bound by these Terms.
1.3 We may update these Terms from time to time. Continued use of our services will constitute acceptance of the revised Terms.

2. Accreditation

2.1 Our courses are accredited by the CPD Standards Office & Professional Development Consortium.
2.2 Accreditation can be verified at www.cpdstandards.com using our Provider ID: PDCD1110.
2.3 While accreditation ensures recognition of valid course accreditation, it does not confer a licence to practise as a counsellor or psychotherapist. You may integrate the Knowledge, Skills & Attitudes (KSA) into your current role. Learners are responsible for ensuring that completion of our courses meets any professional or regulatory requirements relevant to their intended practice.

3. Enrolment & Eligibility

3.1 Enrolment is confirmed upon receipt of payment and completion of registration upon booking deposit, Outstanding fees to be paid 14 days in advance of the course start date
3.2 Participants must ensure they meet any stated entry requirements for a course.
3.3 We reserve the right to decline enrolment where requirements are not met.

4. Fees & Payments

4.1 Course fees are payable by deposit for securing your place on the accredited course and remaining full payment due 14 days prior to commencement date of the course
4.2 All fees are stated in Euro and are non-transferable.
4.3 Late payments may result in suspension or termination of access to the course. Full remaining balance due 14 days prior to course commencement.

5. Refunds & Deferral

5.1 Deferral of a course to a different cohort intake must be requested in writing 14 days prior to course commencement to be eligible for a deferral of your course and fees paid to be carried over to your deferred course.
5.2 All deposits & fees are non-refundable.
5.3 In exceptional circumstances, deferral of the course may be granted at any time during the ongoing course with appropriate evidence if exceptional circumstances.

6. Course Delivery & Access

6.1 Courses are delivered online, courses are Live Lecturer Led and 85% attendance requirement. If students drop below this, they will be assigned a written or viva voca catch up piece of work to bring attendance to meet this requirement
6.2 We make every effort to ensure uninterrupted access but do not guarantee availability at all times. Such times may be due to technical difficulties, internet connection issues and upgrade of the Moodle platform. Should students face issues with internet connectivity or similar technical issues, reasonable exceptions will be made and student will not be penalised, but rather supported to catch up on material.
6.3 Course content is provided for personal and professional development only. Redistribution or unauthorised sharing of course materials is prohibited.
6.4 To facilitate students. Classes Lecturers will be recorded and uploaded to Moodle for each student to review the content and covered and as an additional learning support and revision for the assignment/s. All students must agree to this for recording of classes to take place. Should any student in the course not consent to recording of the class, the class will not be recorded. Every individual learner has the right of choice, confidentiality and are entitled to refuse the recording of classes. Thus is a legal and constitutional right.
6.5 Should a lecturer become unwell and unable to deliver a class, we will notify all students as early as possible and a rescheduled class will be made available in consultation with all students. We will aim to reschedule a class that suits all students.
6.6 Should the student be unwell and unable to attend a scheduled class, and exemption from the attendance requirement will be made on receipt of a valid medical illness certificate from a registered medical doctor.

7. Intellectual Property

7.1 All course materials, content, and resources are the intellectual property of ICPS T/a State of Mind Counselling, Psychotherapy and Education unless otherwise stated.
7.2 You are granted a non-transferable, non-exclusive licence to use course materials for your own study and professional development.

8. Conduct & Responsibilities

8.1 We expect all learners to engage respectfully with tutors, staff, and fellow students. If inappropriate behaviour towards tutors, staff and other students is identified, we may need to invoke the Disciplinary Policy. All policies are available on Moodle
8.2 Harassment, abusive behaviour, or academic dishonesty (including plagiarism and use of AI such as ChatGPT) may result in disciplinary actions.
8.3 We use AdvaCheck that automatically scans and assesses all assignments for plagiarism and detection of AI

9. Liability

9.1 While every effort is made to ensure accuracy of course content, we make no guarantees regarding outcomes of training, career advancement, or professional recognition beyond our stated accreditations.
9.2 To the fullest extent permitted by law, we accept no liability for any indirect, incidental, or consequential loss arising from participation in our courses.
9.3 Students must make themselves aware and read all our policies that are available on Moodle.

10. Data Protection & Privacy

10.1 We process personal data In compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable Irish/EU data protection laws
10.2 For details on how we handle your information, please see our Privacy Policy.

11. Governing Law

11.1 These Terms shall be governed by and construed in accordance with the laws of the Republic of Ireland.
11.2 Any disputes shall be subject to the exclusive jurisdiction of the courts of the Republic of Ireland .

12. Contact Us

For any queries regarding these Terms, please contact:

Institute of Counselling & Psychotherapy Studies (ICPS)
T/a State of Mind Counselling, Psychotherapy and Education

Email: GDPR@icps.ie